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You don't need a tech team to use AI.

Most small businesses just don't know where to start. We find where AI fits in yours, prove the hours it saves, and build it — so you're the one getting ahead rather than catching up.

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What's changed

AI agents, in plain English

An agent is software that does a job you'd otherwise hand to a person. It works from your rules, on your information, and it doesn't clock off. Here's what that looks like in a small business.

It never misses an enquiry

A form filled in at half nine on a Sunday gets a proper answer in seconds — and lands with you with the details already taken.

It follows up without being asked

The second and third chase that everyone means to send and nobody does. Quotes gone quiet, unpaid invoices, missing paperwork.

It works your old list

Every quote that went cold and every customer who hasn't been back. Most small businesses are sitting on a list nobody has ever worked through properly.

It answers the same questions, again

Opening hours, prices, availability, where's my order. Around the clock, in your words, without interrupting anybody.

It doesn't need managing

No wage, no rota, no training up, no handover when somebody leaves. Tens of pounds a month, not a salary.

It isn't after anyone's job

It's after the jobs your people shouldn't be doing. Nobody was hired to retype an address or send a fourth reminder.

None of this needs a technical team or a big budget any more. It needs somebody to work out which bit is worth doing first.

Your turn

Add up your own

Tick what's done by hand and adjust the numbers.

Done by handPer weekMins each
0hours a week
0hours a month
£0a year in time
0 hrs likely automatable 0 hrs stay with you
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What we find

Every single time

Enquiries left sitting

Two days in the inbox. By then they've had two other answers.

Details typed three times

Enquiry, diary, accounts. Three chances to get it wrong.

Quotes sat half-written

It only needs an evening. Nobody has an evening.

Chasing

Invoices, paperwork, confirmations. Awkward, so it gets put off.

The Monday report

An hour of copy-paste out of three systems, read for four minutes.

One-answer questions

Hours? Do you cover us? Where's my order? Answered by hand, always.

What we build

Then we go and build it

A decade of data modelling, reporting and process work, plus the AI tooling that's arrived on top of it.

Setting up the rules behind an automated workflow on a laptop
A reporting dashboard showing weekly figures

Reporting and dashboards

Power BI dashboards showing the numbers that actually run your business, refreshing on their own instead of being rebuilt every week.

One version of the truth

Your accounts package, job software and spreadsheets pulled into one properly modelled set of data, so two reports stop disagreeing with each other.

Reports that build themselves

The monthly pack, the KPI summary, the board figures — produced overnight and sitting in your inbox, with nobody copying anything out of anything.

Process mapping and automation

The process written down as it really works, then the manual steps taken out of it. This is the part I do for large organisations, applied to a business your size.

Chatbots and online booking

Routine questions answered on your site around the clock, bookings taken and rescheduled without anyone picking up the phone.

Websites

Quick, clear, and wired into everything above — so the site does the work rather than just describing it.

Power BISQLDAXData modelling Process mappingRequirements engineeringAutomation

What it costs

Four stages, no surprises

Two people mapping a process out on a whiteboard

The review: half a day, your week on a whiteboard, every repeated task written down.

A call, twenty minutes

Free

How your week runs. If there's nothing here, I'll say so.

The process review

£500

Half a day with you, then a written list: every repeated task, hours a month, and a price to fix it. Comes off the build if you go ahead.

Building the first one or two

From £1,200

Fixed price, agreed before I start. Most land between £1,200 and £3,500.

Keeping it running

From £95/mo

Optional. Monitoring, changes, someone to ring. Cancel whenever.

Software and usage go on your own accounts at cost — usually tens of pounds a month. Prices exclude VAT.

Questions

The ones I get first

Is an AI agent just a chatbot?
A chatbot answers a question. An agent does something about it — takes the booking, updates the record, sends the quote, chases the invoice. The chat window is just one way of talking to it; plenty of agents never speak to a customer at all and quietly work in the background.
Why charge for the review?
A free document gets skimmed and filed. A paid one gets read and acted on — and it comes off the build, so if you go ahead it's cost you nothing.
What if you find nothing worth doing?
Then that's what the list says, and you've paid £500 to stop wondering. It's rare, and I'll usually warn you on the free call before you spend anything.
Will AI say something daft to my customers?
It only says what it's allowed to say, it doesn't invent prices or promises, and anything outside its remit goes to you with a summary. You get transcripts of every conversation, so you can hear exactly how it handles your callers.
Are you going to tell me to sack someone?
No. Nearly everyone I work with wants to take on more without hiring, or wants good staff off admin. If the plan is redundancies, I'm not the right call.
We're only three people. Too small?
Small is where it's most obvious, because there's nobody spare to absorb it. A sole trader invoicing at 9pm usually has an hour or two a week in it.
Do we have to change our systems?
Almost never. This sits on top of your diary, accounts package and inbox. Migrations cost more than they're worth at this size.
Do you have to be local?
No. Bristol-based, happy to travel across the South West and South Wales, but plenty of it happens on a call.

Start here

Tell me what's eating the week

Same working day reply.

Emailhello@alphainfluence.co.uk
Phone07724 473122
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BasedBristol, UK